All documents, whether physical or digital, are sensitive and vulnerable to being corrupted or lost. How many companies have suffered from data loss and breach? It’s not that data can be stolen. That’s not the biggest threat to digitizing data. The biggest reason digital documents are being compromised is the lack of data security and the vulnerability of employees to fall for malicious software on the Internet.
Your office needs website capture software to archive website content and even digital files. You have to think about taking out some old content and files from your website to make sure that they’ll be safe from data breach, loss, and corruption.
No matter what the hackers’ reasons are, what is true for most websites is that almost all of them are vulnerable to hacking and phishing. Cyberterrorists do this for no reason at all. They hack into websites, steal information, and delete files. When this happens, workers are left to deal with the consequences of data loss. They disrupt the normal flow of operations in their office and deal with the aftermath of the hack—that is, of course, after you’ve taken back your website.
Software or Hardware Failure
When your software or hardware fails and crashes, that creates an even bigger problem for your office. It’s not just about getting your data stolen. When software fails, all of your data can be mixed up. It will be left for you and the workers to filter the data and place them in their proper file folders again.
Hardware failure is even worse because repairs and replacements are costly. If you haven’t backed up your data on the cloud, it means being unable to transfer them to your new computer or laptop.
Have you ever experienced losing a file because you forgot to save it and the power went out? You’ll have to redo everything, but this is especially hard if you don’t have a printout of what you have just been working on. Dealing with power failure is a matter of training the employees to do the right thing. They need to make it a habit to save their work while they type.
Finally, computer malfunctions are common in the workplace. It’s either caused by malware, viruses, hard drive failure, and missing DLL files. Just like with hardware failure, this causes you to lose files, data, and documents. Although most files can be retrieved, some malfunctions will simply delete all the data.
Workers need to be trained on how to protect company data. It should be a part of their duties and responsibilities to make sure that the documents and files are not going to be compromised. Most workplaces have already put proper measures on protecting data from corruption, hacking, and phishing. It is important to remember that these best practices, when followed, will not exactly result in a 100% protection of data. Although companies try, the best thing to do is to depend on systems, networks, and backups.